Architectural Project Coordinator

Description

• Oversees and manages the administrative process for a portfolio of assigned single-family residential projects within MN Custom Homes’ production workflow.
  
• Assists the Architectural Project Manager with maintaining accurate information for all current projects in Salesforce.
  
• Collaborates with land acquisition, finance, architectural production, and construction teams within the Company.
  
• Manages the completion & recording of project easements, dedications, and various other recording requirements as deemed necessary by permit jurisdictions.
  
• Manages the Bond process with MN’s Insurance team in coordination with permit jurisdiction requirements.
  
• Assists the Architectural Project Manager with the completion of Permit Intake Forms, Prior to Issuance forms and Salesforce schedule maintenance.
  
• Proactively pursues opportunities for creating new efficiencies within the team and continued improvement of MN Standard work processes.
  
• Assists internal stakeholders in MN Departments to meet project goals and milestones.
  
• Collaborates on cross-functional projects or initiatives as needed or required.
  
• Participates as a metrics (KPI) Champion for the organization as needed or required.
  
• Develops and maintains good working relationships with a variety of people, including company owners, managers, consultants, subcontractors, designers, tradespersons, team members, and City Jurisdiction staff.
  
• Tracks project progress, manage documentation, and report on key milestones and issues.
  
• Supports the permitting and approval process with local authorities and regulatory agencies, including the monitoring & organization of MN Permit Inbox, phone calls & snail mail. 
  
• Submits over-the-counter permitting paperwork and recording documentation for the completion of permit issuance in-person at City Jurisdiction Offices. 
  
• Performs other related duties as necessary or assigned by Project Mangers.
  

• BA/BS or other professional degree, or equivalent combination of education and experience. 
  
• 1-2 years’ experience in the Entitlement Process and navigating various permit jurisdictions.
  
• 1-2 years’ experience with single-family residential architecture.
  
• 1-2 years’ experience managing construction projects.
  
• 1-2 years of prior architectural project coordination or experience of submitting Single-Family Permit Documentation.
  
• Experience with Bellevue and Kirkland permit review preferred.
  
• Experience with Lean project management practices desired.
  
• Models and reinforces actions and behaviors consistent with the Company's values, mission, and culture.
  
• Excellent organizational, management, and interpersonal skills.
  
• Ability to inspire and motivate results from consultants, department staff, and partners while preserving good relations.
  
• Careful attention to detail and proactive in self-checking work for quality.
  
• Ability to prioritize work to be effective in a fluid, demanding environment.
  
• Ability to make sound, quick decisions, while under pressure and when faced with unexpected occurrences or delays.
  
• A willingness to learn, provide and give constructive feedback.
  
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
  
• Experience using Salesforce
  
• Knowledge & capability of recording documentation with King County municipalities.
  
• Preferred Licensed Notary or interest in obtaining Notary License.
  

• This position requires frequent use of a computer, including keyboard functions and visual acuity of 20 inches or fewer on a daily basis.
  
• Frequent sitting (up to 8 hours a day in total). Occasional standing and walking
  
• Must be able to, using personal vehicle, operate a motor vehicle to deliver documents to local municipality offices, such as Kirkland, Bellevue, Seattle, etc.
  
• Must be able to work in the HQ office, Monday through Friday, around core business hours of 8 am to 5 pm. 
  

• Some travel within 10-mile radius

• 100% covered employee premiums for medical and dental self-coverage
• 100% employer-paid life insurance
• 100% employer-paid long term disability insurance
• Paid medical and family leave
• Critical illness insurance
• 401(K) with generous company match, no vesting schedule, and access to professional financial advisors
• 20 days of PTO & 9 holidays
• New iPhone for your personal and business use
• Free onsite parking
• Company paid events
• Complimentary snacks & beverages