Interior Design Project Coordinator

Position Overview

A private household is seeking an Interior Design Project Coordinator to support its design team with the execution and management of multiple luxury residential projects. This is not a design role, but rather a coordination and operations-focused position working with designers, architects, and vendors to ensure that approved selections are purchased, tracked, delivered, installed, and documented accurately. The ideal candidate is highly organized, detail-oriented, and process-driven.

Responsibilities

• Coordinate with interior designers, architects, contractors, and vendors to execute approved design plans
• Manage purchasing, ordering, and tracking of furnishings, fixtures, lighting, rugs, art, window treatments, fabrics, and décor
• Oversee delivery, installation, and organization of design elements across properties
• Verify order accuracy (dimensions, finishes, quantities) per design team specifications

• Maintain project timelines, delivery schedules, and progress tracking

• Handle returns, replacements, damage claims, and reorders

• Generate purchase orders, process invoices, and track payments

  Organize and archive all design materials, selections, and documentation for each project
• Build detailed project binders and digital files with spec sheets, photos, warranties, and sourcing details
• Create and maintain inventory lists and photo logs for installed and stored items
• Provide clear and timely progress updates to stakeholders

Qualifications

• Bachelors degree in design, architecture, or a related field (required)

• At least 3 years of experience in design project coordination, FF&E purchasing, or related work (recent graduates with internships will also be considered)
• Strong organizational and documentation skills; proficient in spreadsheets and project tracking tools
• Knowledge of high-end furnishings, finishes, and design industry logistics

• Excellent communication skills and vendor management experience

• Proficiency with Excel, Word, and project management software

• Ability to travel occasionally for installations, walkthroughs, or vendor meetings
• Discreet, professional, and reliable in handling confidential environments

• Minimum two-year commitment to the role

• This is NOT a design job; you won't be doing any actual design, but rather supporting the design teams.
• Perfect for recent grads!