Project/Construction Manager

CIVANA’s mission is to inspire mindfully, measurably greater wellness in all who crave it. The CIVANA model is shaped by a wellness philosophy that serves everyone: happiness first, healthiness always. This is delivered via a curated wellness program that focuses on connecting mental, physical, emotional and spiritual needs, providing guests with tools they can take with them wherever they go, and build upon each time they return.

ACCOLADES

• 2026 Newsweek’s World’s Most Extraordinary Spas

• 2026 The Zoe Report Readers’ Choice Awards: #5 Best U.S. Yoga Retreat

• 2025, 2024, 2023, 2022, 2021, 2020 Travel & Leisure World's Best Award - Top 10 Destination Spa

• 2025, 2024, 2023, 2022, 2021, 2020, 2019 USA Today Readers' Choice Award - Top 10 Best Spa Resort

• 2025, 2024, 2023, 2022, 2021, 2020 Conde Nast Traveler Reader's Choice Award - Top Destination Spa in the US

• 2025, 2024, 2023 TripAdvisor Traveler's Choice Award

• 2025, 2024, 2023, 2022 U.S. News & World Report - Best Hotels in the US

• 2024 Oprah Daily Hotel O-Wards - Top Wellness Resort to Find 2024 Your (Higher) Purpose

• 2024 Reader’s Digest - 20 Best Wellness Retreats to Help You Relax and Recharge

• 2024, 2023, 2022 OpenTable Diners' Choice Award

• 2023 Women’s Health Travel Awards - Best Yoga Retreat in the World

• 2023 Men’s Health Travel Awards - Top Relaxation Destination 

• AAA Four Diamond Rating

• AAA Inspector’s Best of Housekeeping Award 

WHY YOU’LL LOVE WORKING AT CIVANA

•  Affordable health insurance starting the 1st of the month following hire date

• Complimentary shift meal

• Complimentary access to wellness classes & programming

• Generous Team Member & Friends & Family Resort rates and discounts

• 401K Retirement Plan with Matching

Why this position exists

To ensure CIVANA's internal construction projects are planned, sequenced, procured, coordinated, documented, and delivered efficiently with clear accountability, fewer surprises, and minimal rework.

Role and responsibilities

1. Own the master schedule and sequencing. Build, maintain, and communicate realistic schedules for every active internal construction project — phasing, trade sequencing, procurement deadlines, decision dates, inspection dates, and target completion.

2. Coordinate ownership, operations, design, GC, trades, and vendors. Act as the central point of coordination between CIVANA leadership, resort operations, design consultants, the in-house GC, subcontractors, vendors, and purchasing support, keeping every party aligned on scope, priorities, timing, and current information. Because this work happens on an operating resort, it also means sequencing around guest experience, occupancy, and events.

3. Manage construction material purchasing and procurement tracking. Oversee construction-related purchasing end to end — selection, approval, ordering, payment coordination, shipping, receiving, storage, and installation. Maintain a live procurement log covering materials, fixtures, finishes, equipment, doors, hardware, millwork, cabinetry, lighting, tile, countertops, and other long-lead items.

4. Identify and manage long-lead items before they hit the schedule. Flag items that require early decisions, vendor coordination, field measurements, shop drawings, samples, or extended lead times. Escalate risks early and confirm required dates for ordering, delivery, and installation.

5. Manage RFIs, submittals, shop drawings, samples, and approvals. Ensure questions, substitutions, shop drawings, product data, finish samples, and vendor proposals are documented, reviewed, approved, and distributed before anything is purchased, fabricated, or installed.

6. Verify that work proceeds from current drawings, specifications, and approved decisions. Confirm the GC, trades, vendors, and purchasing team are working from the latest drawings, schedules, specifications, finish selections, and approved submittals. Establish hold points for critical work ahead of fabrication or installation.

7. Lead weekly construction meetings, action items, and risk management. Run structured weekly project meetings, issue clear action items, track open decisions, maintain project logs, and surface schedule, cost, quality, procurement, and coordination risks before they become field problems.

 
Skills and competencies

Core

• Detail oriented. Catches the discrepancy between the approved submittal and what showed up on the truck, before it gets installed.
• Strong project management. Runs multiple concurrent projects, holds a schedule, drives decisions to closure, and keeps documentation current without being asked.
• Budget management. Tracks committed and actual cost against budget, understands where variance comes from, and raises it early.
   

Also important

• Reads drawings and specifications fluently; can walk a site and tell whether what's being built matches what was approved
• Clear, direct written communication — logs, action items, decision tracking
• Composure when plans change, and the judgment to hold a line when an approval isn't in hand